Program Description
This program can be found on the Accounts Payable Reports menu (AP-4-22). It displays a list of vendors that fill out a 1099 form in order to report miscellaneous income to the federal government. This is done for income tax filing. It also lists all the invoices associated with the 1099 vendors.
The following fields are described below:
Beginning Invoice Date Or E'nd
Enter a specific invoice date or beginning range of check dates to be included on the form dollar amount. Enter E to end out of the program and return to the previous menu.
Ending Invoice Date
Enter an ending range of check dates that should be included on the 1099 form dollar amount or press enter to accept the default from the previous field.
Payer's Name
Enter your company name. This field will default to the Sold To Name (field 9) in Purchase Order Control File Maintenance. This will print the Payer's Name, Street Address, City, State, Zip Code, and Telephone Number box on the 1099 form.
Payer's Address 1
Enter the phone number of your company. This field will default to the Sold To Phone Number (field 17) in Purchase Order Control File Maintenance.
Payer's Address 2
Enter your company's second address if applicable. This field will default to the Sold To Address 2 (field 11) in Purchase Order Control File Maintenance. This will print in the Payer's Name, Street Address, City, State, Zip Code, and Telephone Number box on the 1099 form.
Payer's City/State/Zip
Enter your company's city, state and zip code. This field will default to the Sold To City, State and Zip Code (fields 12,13 and 14) in Purchase Order Control File Maintenance. This will print in the Payer's Name, Street Address, City, State, Zip Code, and Telephone Number box on the 1099 form.
Payer's Phone Number
Enter your company's phone number. This field will default to the Sold To Phone Number (field 17) in Purchase Order Control File Maintenance.
Payer's Federal Identification Number
Enter your company's Federal Identification Number. This will print in the Payer's Federal Identification Number box on the 1099 form.
Don't Print Totals Under This Amount
Enter the dollar amount lower limit. Any vendors with a total transaction amount under the number entered here will not print. If you do not want vendors with a transaction amount of 0 to print, enter 1 (for $.01). If you enter 0, all 1099 vendors will print including those with 0 transaction amounts.
Results
Payer's Name, Street Address, City, State, Zip Code, and Telephone Number
These fields are filled in from the input screen.
Payer's Federal Identification Number
This field is filled in from the input screen.
Recipient's Identification Number
This field is the PO Account Number stored in the Vendor File. This is field number 12 in Vendor File Maintenance.
Recipient's Name
This is the Vendor's Name stored in the Vendor File. This is field number 1 in Vendor File Maintenance.
Street Address
This is the Vendor's Address line 1 stored in the Vendor File. This is field number 2 in Vendor File Maintenance.
City, State, and Zip Code
This is the Vendor's City, State, and Zip Code stored in the Vendor File. It will use Vendor Address line 3 if it is not blank. If Vendor Address line 3 is blank, it will use Vendor Address line 2. These are fields 3 and 4 in Vendor File Maintenance.
Account Number
This is the account number assigned by the vendor.
Boxes 1 - 8 and 10 - 13
One of these boxes will contain the total dollar amount paid to the vendor in the date range. The box the number is printed in is determined by the 1099 Box To Populate field in the Vendor File.
Rev 15 Changes
The layout of the form changed for 2001. Only two forms are printed on each page. Additional box numbers were added and some box categories were moved to different box numbers.
Rev 14 Changes
The address line one was not printing and the tax id for recipient was not printing. This has been corrected.