Accounts Payable Daily Procedures

This procedure allows you to complete daily tasks in Accounts Payable.

  1. Complete any Vendor File Maintenance.  (AP-3-1)

  2. Enter all invoices and credit memos.  (AP-1-1 & 4)

  3. Enter all invoice and credit memo voids.  (AP-1-2 & 5)

  4. Enter all conversion checks.  (AP-1-13)

  5. Enter all manual checks.  (AP-1-6)

  6. Produce all computerized checks.  (AP-1-8)

  7. Void all manual checks.  (AP-1-7)

  8. Void all computerized checks.  (AP-1-10) (checks written through AP check conversion, or check writing)

  9. Expense Distribution  (AP-4-7) (Shows accounts payable invoice posting and manual check/invoice posting entries. Verify debits = credits) S’pecific Day or A’ll  __S__

  10. Accounts Payable Transaction Register  (AP-4-8) Shows all entries to accounts payable files. A’ll Or S’pecific Date  __S__

  11. Check Register  (AP-4-9) Input A’ll - S’pecific Date- E’nd  __S__

  12. Vendor Cash Requirements (Verify Balance of report equals balance of the Aged Trial Balance--Step 14)

    1. Cash Requirements Index Build  (AP-4-4)

    2. Cash Requirements by Due Date  (AP-4-5)

    3. Cash Requirements by Vendor  (AP-4-6)

  13. General Ledger Transaction Register  (GL-4-4)

  14. Accounts Payable Aged Trial Balance  (AP-4-12) (Verify Balance of report equals balance of the Vendor Cash Requirements--Step 12) D’etail Or S’ummary Aging (D/S/E)  __S__

Housekeeping

  1. Always back up the system each day any work has been done.

    1. After Invoice/CM Posting, run #7 and #8.

    2. Before Check Writing, run #6 and #12 (check totals and reconcile to GL trade AP account).

    3. After Check Writing, run #9.

    4. After Journal Entries, run GL-4-4.

Please call La Crosse Management Systems, Inc. if you have any questions.  We appreciate your calls.  (608) 784-8400.