Program Description
This program can be found on the Accounts Receivable File Maintenance End of Month menu (AR-3-6-1). It purges or deletes invoices that are fully paid. This program also deletes orders that have been fully released. When an invoice or order is purged, it can longer be viewed or printed on a customer's account or on aging reports. They can only be seen in sales history records. At some point, old records must be deleted to save hard disk space. Records that are purged depends on the date range entered by the user. This should be determined by each company as to how long to keep invoice and shipping records in the system.
Rev 15 Changes
This program used to display a warning message that this program should only be ran during end of month. Some dealers have neglected that warning and it caused them to have to run a mini-End Of Month process in order to correct the files. In Revision 15, the warning has been reworded to hopefully convey the urgency of not running this program in the middle of a month. It should only be run during the End Of Month procedures and prior to billing in the new month.
Rev 14 Changes
When this program was run, it would return to enter the Security ID prompt instead of just returning to the Accounts Receivable File Maintenance End of Month menu. This has been corrected.
Rev 13 Changes
After the purge is completed, this program will rebuild the new temporary index (AREC2X) to the AR file (ARECD) used in Cash Posting to access a customer by invoice or credit memo number.