Rev 11 Documentation
Accounts Receivable Conversion
Introduction
The Accounts Receivable Conversion program is found on the A/R menu, 1-4. This program should only be used by new LMS customers to allow input of their existing A/R balances from their current system to the LMS system. To help facilitate this procedure alpha customer name search has been added. Also added to the program is the display of the Customer Message File. When a customer is entered if there is an existing message the entire message is displayed. No modifications to the Message File can be made.
Enter Data
Alpha name search is activated at the following prompt.
Cust # Or Name
** Accounts Receivable Conversion **
** I=Invoice V=Invoice Void C=Credit Memo M=C/M Void E=End **
Cust # Or Name
Cust # Inv # C/M # Reference Date Amount Co# Type
Enter an E or slash to return to the I = Invoice prompt. There are two ways to access the desired customer number. Enter the bill to customer number or perform a customer alpha search. If a number from 1 to 10 numbers is entered and no alpha characters the program checks to see if the number is a valid customer number. If it is not, the prompt Customer Number Invalid appears. If an alphanumeric entry of 1 through 20 characters is entered the customer alpha search is accessed. One of the following two prompts appears.
Select Customer Choice
Display N'ext, Select Customer Choice, Or E'nd: N
Accounts Receivable Conversion (Cont’d)
Enter Data (Cont’d)
** Accounts Receivable Conversion **
** I=Invoice V=Invoice Void C=Credit Memo M=C/M Void E=End ** I
Cust # Or Name THE
No Customer Name Address City St
1 THE ABC SUPPLY COMPANY 424 NORTH 11TH ST LA CROSSE WI
2 THE ACCOUNTING FIRM 3458 MADISON ST LA CROSSE WI
3 THE BROSTROM 1515 CTH. 29 LA CRESCENT MN
4 THE DEPARTMENT STORE 1341 MORMON COULEE ROAD LA CROSSE WI
5 THE HOWARD S. BECK CO. 1919 TOWER DRIVE LA CROSSE WI
6 THE HOWARD TROUT CO 3678 WESTON VIEW LANE LA CROSSE WI
7 THE HUNT CLUB ATTN: JIM BROWN LA CROSSE WI
8 THE HUNT CLUB 2 345 TENT AVE LA CROSSE WI
9 THE LA CROSSE BOATING CO. 1230 MISSISSIPPI RIV. DRV LA CROSSE WI
10 THE MALL OF AMERICA P.O. BOX 99 MINNEAPOLIS MN
11 THE MILTON INN 3876 MILTON DRIVE LA CROSSE WI
12 THE OTHER WORLD 1500 GEORGE ST LA CROSSE WI
13 THE OTHER WORLDS 1800 WORK AVE LA CROSSE WI
14 THE SECOND WORLD 2041 NINE ST LA CROSSE WI
15 THE SLEEP INN MOTEL 54 HOWARD ST LA CROSSE WI
16 THE TOP OF THE HILL MOTEL 345 HILLVIEW DRIVE LA CRESCENT MN
Display N'ext, Select Customer Choice, Or E'nd: N
The first prompt appears if there are less than 17 choices. The second prompt appears if there are more than 17 choices. All customer names, from the Customer File, that match the input are displayed. A computer assigned number, customer name, address 1, and city and state are displayed for each record found. Enter the computer assigned number that corresponds with the desired customer. Enter a N for next to view the next screen of selections. Enter an E to exit the alpha search and return to the Cust # Or Name prompt. If a number is input that does not exist, the prompt Selection Is Out Of Range appears. The cursor returns for reinput. When a N for next is entered one of the two following prompts appear.
Display N'ext, P'revious, Select Customer Choice, Or E'nd: N
Display P'revious, Select Customer Choice, Or E'nd:
The first prompt appears until the last screen of alpha selections is reached. The second prompt appears when the last screen is accessed. Enter the computer assigned number that corresponds with the desired customer. Enter a N for next to view the next screen of choices. Enter a P for previous to go back one screen. You may go back and forward as many screens as exist. Enter an E to exit the alpha search and return to the Cust # Or Name prompt.