Program Description
This program can be found on the Accounts Payable Reports menu (AP-4-5). The Cash Requirements Index Build is no longer necessary to generate prior to printing the Cash Requirements By Vendor and Due Date reports. It has been removed from the menu, since the reports build their own indexes. With the rewriting of the Credit and Debit Memo programs, a due date can now be entered for a credit or debit memo. The screen format has been changed to the standard small letter format. The program will no longer flag any vouchers for payment, on an individual vendor, that would produce a negative check. If the records that are due net to a negative amount due to more credits than debits, the records are included on the report but are not flagged for payment. Records assigned to the miscellaneous vendor, 999999, are included on the report if they fall within the due date parameters but are never flagged for payment. Because of this, two additional totals have been added at the end of the report:
TOTAL NOT FLAGGED This is the total amount of records that are included on the report as being within the due date parameters but are not flagged for payment. Thus when running the report only version, prior to flagging vouchers, this may be the total of all of the included vouchers. This will also be the case when clearing the payment status. A record with the payment status code of P is considered flagged. When printing the version that does the flagging, amounts included in this total will be the records included on the report but not flagged. This will be the miscellaneous vendor and also any due records that would have produced a negative check.
TOTAL FLAGGED This is the total amount of records that have been flagged for payment. Thus when clearing the status or running report only, prior to flagging the vouchers, this may be zero. When flagging the vouchers this is the amount that was assigned a P as the payment status. These will be paid automatically when printing checks by due date in the A/P Check Writing program.
The amount in total not flagged and total flagged equal the REPORT TOTAL.
Rev 15 Changes
If the OEM Interface module is activated, the operator will be asked an additional question. It is “Print 1) Non OEM Invoices, 2) OEM Invoices Only, Or 3) All”. If the invoice was created automatically by the OEM Interface, an indicator is set in the AP Invoice File (APINVD). This field is what is used to determine whether the invoice should be printed on the report. Also, notice the notation at the bottom of the screen. If the operator chooses to flag the invoices or to clear the flag, the invoices created by the OEM Interface will not be affected. See screen sample below.
When the report is printed, it will print an * next to the Voucher Control Number on invoices created by the OEM Interface.
Rev 14 Changes
Rev 13 Changes
An enhancement was made that allows the operator to run the report for a range of vendor numbers or all vendors.
Also,the screen was improved so that the prompts all display at one time.
The user has the ability to return to a previous prompt by typing Shift-6 (^) or cancel out of report by typing a forward slash (/) at any prompt to return to the previous menu.