Program Description
This program can be found on the Accounts Payable Data Entry menu (AP-1-13). This program was originally designed for the purpose of converting the Accounts Payable data for new customers adding their existing data onto the LMS system. It was a way for the invoices to be paid while running a dual system and until the check forms are received. The actual checks are issued on the other computer system. Check Writing Conversion is then used to add the checks and payments to the system. The main difference between regular Check Writing and Check Writing Conversion is that Check Writing Conversion does not issue the check numbers and they are not printed on a form. The operator must enter the check number for every check created. Once the Accounts Payable is being entered solely on the system, there should not be a need to use Check Writing Conversion.
Rev 13 Changes
On Non SuperDos systems, internal program changes were made to correct the User Routine stop at statement 9940.
Changes were also made to form feed prior to printing the first check. It used to start printing right after the last report printed. This has been corrected.
Rev 12 Documentation
Check Writing Conversion is found on the Accounts Payable Data Entry menu, 1-13. This program was originally designed for the purpose of converting the Accounts Payable data for new customers adding their existing data onto the LMS system. It was a way for the invoices to be paid while running a dual system and until the check forms are received. The actual checks are issued on the other computer system. Check Writing Conversion is than used to add the checks and payments onto the LMS system. The main difference between regular A/P Check Writing and Check Writing Conversion is that Check Writing Conversion does not issue the check numbers and they are not printed on a form. The operator must enter the check number for every check created. Once the Accounts Payable is being entered solely on the LMS system, there should not be a need to use Check Writing Conversion.
LMS does not recommend continued use of this program. The regular A/P Check Writing is the recommended program to use to pay invoices and issue checks. However, some of the LMS operators continue to use the program. With Revision 11 the regular A/P Check Writing program was totally redesigned adding numerous enhancements and greatly improving the program. Because Check Writing Conversion is not the recommended method of issuing checks, the same enhancements are not added to this program. However, there have been minor operational changes and the necessary changes for correct file updating. Following is a list of the changes.
A GLHistory File is created for each invoice or credit that is included on the check. The amount paid, discount taken, message entered in, check date and check number is stored. Conversion Check is written in as the check message. This information is used in the A/P Invoice Inquiry to provide the payment history of an invoice.
The prompts for the alignment pattern have been removed. There is no need for these as Check Writing Conversion is not used to print checks on forms.
The screen has been changed to the small letter format. Upon entry of a vendor the check number prompt now appears prior to the input of whether the check is to be issued as an automatic or individual vouchers.
The procedure totals have been redesigned and now are the same as Check Writing.
The actual printout of the checks has been redesigned. Headings have been added to the check stub area. This makes the printout easier to read.
The description that is written to the G/L File will now be Conv Check Payments.