Program Description
This program can be found on the Contracts Report menu (CN-4-6). This report should be used to extract from the system the contracts that will be expiring. They should be reviewed for any rate changes. This report can be run in either summary or full information for a beginning and ending expiration date, a contract number or all, rentals, maintenance or all contracts, and a billing period or all.
Rev 15 Changes
An option was added to the Contract Expiration Report to print the Contract Increase Table information. This question will only be displayed, if the Contract Increase Table is activated in field number 37 in Contract Global Record 8. If the operator answers Y for yes to the Print Contract Increase Table Information question, the report will print the Date To Increase, Increase Base Or Meter, Amount To Increase, and Updated Contract Y’es or N’o fields from all Contract Increase records for the contract. They will print between the Contract Header information and the first machine on the contract. Screen Sample:
Report example:
Rev 14 Changes
N/A
Rev 13 Changes
There is now the ability to enter a specific a company number or all companies and a specific branch number or all branch numbers. This allows selection by company or branch number of the contracts to be included on the report. This prompt is useful if the organization has more than one company or branch and would like to print a separate Contract Expiration Report for each. Company number or branch number is stored in each contract.
Also, the prompt Enter R’ental, M’aintenance, L’ease Or A'll now has the option A’ll added to it.
The new prompts appear as follows:
Enter Company #, Or A’ll
Enter the company number to print the Contract Expiration Report for the specified company. Enter A to print the Contract Expiration Report for all companies in your organization. The company number is assigned to the contract header. If only one company is used in your contracts, it is recommended that you enter A. (3 numeric)
Enter Branch # Or A’ll
Enter the specific branch number to print, or enter A for all branch numbers.
Results
The lay out of the report has changed slightly:
The SALESMAN field has been changed to SALES REP.
Also, the branch field was enlarged to print 3 numeric characters instead of 2 numeric characters.
The fields that print in the branch column have been moved slightly for alignment purposes.
Also, if the Bill-To Customer Number has PO Required equal to Y in the Customer File, the message *PO Required* will print on the report.
