The coupons monthly procedures are as follows:
Complete the Accounts Receivable/Billing End of Month procedures.
Run the Coupon Purge (this is optional). Note: While this procedure is running, no one can access coupons. The purge is done when you decide to delete coupon books that have a zero number of coupons to be redeemed. This procedure does not have to be run every month. The purge date is compared to the last release date of the coupon book. If the last release date is less than the purge date, the coupon book is deleted from the system. (OE-3-6)
Run the Coupon Liability/Income Report. (OE-4-8) The prompts should be entered in the following way:
Beginning Branch Or A'll A
Beginning Product Class or A'll A
Beginning Customer Number or A'll A
Beginning Expiration Date or A'll A
Include Coupon Books That Are Totally Redeemed (Y/N) Y
Reconcile A/R Subsidiary (the report printed in step 3) to the Coupon Liability General Ledger Account.