Program Description
This program can be found on the Contracts Inquiries menu (CN-2-3) and the Inventory Inquiries menu (INV-2-4). This program allows the user to view detailed machine information from the Serial data file (SERIALD) without changing the data.
Rev 15 Changes
The date the machine was added to the system has been added to the first screen in the Detailed Machine Inquiry. It will display to the right of the “Rec In Inv.” (Date Received In Inventory) field.
Rev 14 Changes
The Phone No. and Phone Ext. fields used to have field numbers (27, 30) in front of them. This has been corrected.
A change was also made to the inquiry to display the Fixed Asset Book Value on the screen if the machine is in the fixed asset file. The Book Value is Original Basis minus Accumulated Depreciation. If the machine is not in the Fixed Asset file or the program cannot find the asset file (Fixed Assets is not being used), the heading “FA Book Value” will be cleared from the screen. The Fixed Asset Book Value will display to the right of the Manufacturer Warranty Date. See sample screen below:
Rev 13 Changes
This program has been changed to include the Machine Placement and original detailed machine inquiry information:
Screen display 1:
Screen display 2:
Screen display 3:
The message “Machine Not on Contract” will appear if the machine is not on a contract.
Below illustrates the screen if the machine is on an *Inactive* contract:
Display N’ext, M’essages, Or E’nd
Display N’ext, P’revious, M’essages, Or E’nd
Display P’revious, M’essages, Or E’nd
These prompts will display if the machine has messages attached to the serial number.
Display N’ext, Or E’nd
Display N’ext, P’revious, Or E’nd
Display P’revious, Or E’nd
These prompts will display if the machine does not have messages attached to the serial number.
The new fields that have been added to the Machine Information section are as follows:
Machine ID No.
The Machine ID No. field was added to the screen display.
Used Machine (Y’es, N’o, R’ental, Q=Reman.)
This field has been changed from Used Machine Y/N. The option is now given to choose Rental if the machine was rented instead of sold. There is the option to choose Q=Reman (Remanufactured). This can be used if the machine was remanufactured. Also, there is the option to choose any letter or numeral if the user chooses to do so.
Custody Start Date
The Custody Start Date was added to the screen if the machine is on custody. It displays on the top of the screen next to custody customer number. For example, a machine with an item number of 100 and serial number of 10001 was created in Machine Custody. The start date was 1/01/99. This date now displays when this machine is searched.
When bringing up a machine that is under custody, the Invalid Customer message will no longer display.
Also, program changes were made to enlarge the Branch No. field from 2 digits to 3 digits.
The Cost Lockout feature has been enhanced. If the Security module is activated, the Security Master File (SEMAS.DT) will be searched to see what is entered at the Cost Lockout (Y'es, N'o, P'artial) field. If this field is not set or if the Security module is not activated, field 15 in Billing Control File Maintenance will be searched to see what is entered. If the Cost Lockout field is set to Y for yes or P for partial, the Cost, Commission Cost, and Refurb Cost fields will not be displayed. If this field is set to N, the costs will display as usual. If this is set to Y, it is not possible to see or change the cost in Invoice Entry, Credit Memo Entry, Order Entry, Order File Maintenance, Order Release, Service Invoicing, Machine Inquiry By Item Number, Detailed Machine Inquiry, Item Inquiry By Warehouse, Stock Status Inquiry, and the Summary Sales History Inquiry within the Stock Status Inquiry. If the Cost Lockout is set to N, it is possible to see and/or change the cost in the above locations. If P for partial is entered, it is possible to see the cost in the above locations, but not change it. Also, if the Security module is activated, it can be set per Security ID. This is done in Security Master File Maintenance. If this field is left blank in the Security ID or the Security module is not activated, the programs will look in Billing Control File Maintenance as a default.