Program Description
This program can be found on the new Contracts Reports Income Recognition Menu (CN-4-13-2). This report is used for deferred income accounting. Many service contracts are billed in advance, and the income is recognized over a period of time instead of in one accounting month. The Contracts module allows for deferred income accounting of maintenance contracts base charge with a billing period of over one month. It does not calculate for rental or lease contracts, or maintenance contracts with bases in arrears, since these are not normally deferred. This report will work for all billing periods, except for Method 4, which does not have a base. It provides monthly figures needed to update the liability and revenue accounts in General Ledger. All income must be recognized by the expiration date of the contract. It will begin at the start date of the current renewal period and end of the expiration date. On a Method 3 contract, if the contract expires early based on copies included being reached, the remaining amount of the base will be recognized in the month it goes over. The Contract Year-to-Date and Fiscal Year-to-Date.
Results
The following screen displays results for all contracts, branch numbers, contract types, s/a item numbers, s/a product classes, and billing periods:
Rev 13 Changes
Numerous prompts have been added to this program, which are described below:
R'ental, M'aintenance, L'ease Or A'll
Enter R to include only Rental contracts. Enter M to include only Maintenance contracts. Enter L to include only Lease contracts. Enter A to include all contract types. The contract type is verified from the Contract Header File (CNHDR.DT).
Beginning and Ending Branch Number Or A'll
Enter a range of branch numbers between 1 and 255. The branch number in the Contract Header File (CNHDR.DT) is used for validation.
Beginning and Ending Company Number Or A'll
Enter a range of company numbers between 1 and 255. The company number in the Contract Header File (CNHDR.DT) is used for validation.
Beginning and Ending Contract Number Or A'll
Enter a range of contract numbers to be printed.
Beginning and Ending S/A Item Number Or A'll
Enter the range of S/A Item Numbers to be printed. The sales analysis item number stored in the Multiple Sales Analysis file (MULTSA.DT) is used for validation. If at least one of the items sales analysis levels has an item number within the range entered, the item will print.
Beginning and Ending S/A Product Class, S'pecific, Or A'll
Enter the range of product classes, or enter specific product classes or enter A for all product classes. For each Multiple Sales Analysis level the machine has, the program will check the Multiple Sales Analysis file (MULTSA.DT) to get the Sales Analysis item numbers used. It will then check the Item File (ITEM) to validate that the product class of the Sales Analysis item is within range of the product classes entered. If at least one of the Sales Analysis levels has a product class within the range entered, the item will print. If specific product classes is are selected, a prompt will appear to enter up to 50 product classes.
Beginning and Ending Contract Billing Period Or A'll (2-n)
Enter the range of Contract Billing Periods to print. This number must be between 2 and 999. The Contract Billing Period in the Contract Header File (CNHDR.DT) is used for validation.