Kit File Maintenance

Kit File Maintenance is found on the Billing File Maintenance File Set Up menu, 3-1-4.  Predefined kits can be modified and deleted in Kit File Maintenance.  Kit File Maintenance is also accessible through Item File Maintenance.  In Item File Maintenance, predefined kits are created and modified.  Changes have been made to incorporate the file expansion of the Item File.  All of the items on the predefined kits now display the four decimal unit price.  Because of this, each item is now displayed on two lines.  The extended price is always rounded to two decimals.  Input of the unit price for the items on the kit has been changed to allow entry of a unit price with up to four decimal points.

 

The kit list price remains at two decimal positions as this is the combined extended prices of the items assigned to the kit.

 

Predefined kits that already exist on your system will automatically have the items on the kit converted to the four decimal unit price.  There is no necessary file maintenance after loading Revision 12.

Enter Data

 

Entering Unit Price

 

During an add or change of an item on a kit, operation at the price prompt is as follows.

 

Price

 

 

When doing a change the assigned price displays.  When adding a new item to a kit, the current list price from the Item File displays.  This is the price for a quantity of one.  A carriage return accepts the displayed price.  This can be overridden.  When overriding, the price must correspond with the item’s unit of measure and pack multiple.  If a broken pack (E for each) was entered at the quantity prompt, the price displays the broken pack price.  This is either a defined sur price or the current Item File price divided by the pack multiple.  If overriding enter the broken pack price.  The extended price is calculated, which is unit price times quantity.

 

Remember that the extended price of the individual items must add up to the total kit price.  The individual extended prices assigned to the items on the kit is what is transferred to the Billing Sales Analysis Files when the kit is invoiced.

 

Enter Data  (Cont’d)

 

Entering Unit Price  (Cont’d)

 

Price

 

All of the price and cost fields in the Item File can have 4 digits after the decimal point.  This is useful for loading costs and prices for cabling and corona wire.  For example, the list price could be .0123 or 1.0123.  Because of this ability, the unit price always displays with 4 numbers after the decimal point.  As an example, $10.00 displays as 10.0000.  Because the majority of the prices will only have 2 digits after the decimal point, Kit File Maintenance is able to recognize entry of the number without a decimal point and the extra 2 decimal positions and convert to the 4 decimal point display.  Note:  You may enter the decimal points if desired but it is not necessary.  For example, to enter $10.00 as the price, entering 1000 or 10.00 is automatically changed to 10.0000.  To enter 50 cents as the price enter 50 or .50 which displays as .5000.  This is to save the operator time by not having to enter decimal points.  However, if more than 2 digits after the decimal point are desired, you must enter the decimal point.  For example, if the price is .0150 (one and a half cents), you must enter the price in Kit File Maintenance as .0150 or .015 then the price is displayed as .0150.  If 0150 was input without the decimal point, the resulting figure is 1.5000 not the .0150 that was desired.  Thus, if a price or cost only needs two decimal positions, do not enter a decimal point or the extra two decimal positions.  If a price or cost does need 3 or 4 decimal positions, a decimal point must be entered.

 

Following are some examples.  The entry column is how the number should be keyed in.  The result column is how the number is displayed in Kit File Maintenance.

 

Desired Amount                                         Entry                                      Result

$1000.00                                                       100000                                   1000.0000

$51.25                                                            5125                                       51.2500

$.0123                                                            .0123                                      .0123

$.10                                                                10                                            .1000

$.1234                                                            .1234                                      .1234

 

Enter Data  (Cont’d)

 

Entering Unit Price  (Cont’d)

 

Price

 

In order to allow a four decimal position number there has to be a limit on the highest number that can be entered in a price or cost field.  This number is 200000.00 or Two Hundred Thousand Dollars.  Note this is not extended cost or price just unit or for a quantity of one.  If an attempt is made to enter a number larger than 200000.00, the prompt Number Can Not Be Greater Than 200,000.0000 appears.  The cursor returns for reinput.

 

If an attempt is made to enter a number that has more than 4 decimal positions, the prompt There Can Only Be 4 Decimal Positions appears.  The cursor returns for reinput.

 

A negative number is not allowed.  If an attempt is made to enter a negative number, the prompt Number Can Not Be Negative appears.  The cursor returns for reinput.

 

Note:  When entering a broken pack and there is no defined sur price, the Item File’s current list price is divided by the pack multiple.  If the current list price only had two decimal positions, the calculated broken pack price is always rounded to two decimal positions.  If the current list price had more than two decimal positions, the resulting division of the broken pack price uses all four decimal positions if necessary.