Introduction
This program can be found on the Purchase Order Custom menu (PO-5). Konica’s P.O. System allows Dealers' Purchase Orders to be sent to Konica in an ASCII text file. This will place Purchase Order information for Konica's Purchase Orders into an ASCII Order File. On A SuperDOS system, this will be called 5:1:ORDERS1.TXT on The La Crosse System. This user group is deleted by the File Checking Report during end of day, so it will need to be downloaded to Konica before end of day is ran. On non-SuperDOS systems the file will be created, called ORDERS1.TXT in your data directory where new files are created.
This ASCII Order File will contain detail records that contains information from the Purchase Order Line Item file, showing what items need to be ordered. This information includes Purchase Order Number, Vendor Item Number and Quantity. These fields are comma delimited.
The Konica Download Purchase Orders program creates the ASCII Orders File. When it is run, you will be asked to enter the Konica Vendor Numbers. You will be able to download specific Purchase Orders, a group of Purchase Orders or all Purchase Orders not previously transferred. If you are on a SuperDOS system, the ASCII Order File is created, you can use TCP/IP File Transfer, PC-Connect File Transfer, or a diskette to transfer the file to DOS. Then, you can use a PC to transfer to the file to Konica. If you are on a non-SuperDOS system, the file is created, then you can copy to the directory where you would like to store these files. You can then transfer the file to Konica. Please contact Konica on to find out how they would like the file sent to them.
Set Up
If you do not want to transfer any of your existing Konica Purchase Orders, you will want to run the "Konica Download Purchase Orders" program for all Purchase Orders not sent, and do not transfer the ASCII Order File. This will set the transfer switch on all existing Konica Purchase Orders, that tells that they have been sent. This way, you can choose the "All Purchase Orders not sent" option and only get the new Purchase Orders.
Download Of Purchase Orders
The program to download Purchase Orders will be on your Purchase Order Custom menu. The selection number on the menu, will vary depending how many other custom Purchase Order Programs you have. This can be ran at any time. You will want to make sure though, that no one is entering a Purchase Order for Konica at the time, or that Purchase Order may be sent incomplete.
The screen that comes up will look like the following:
At the "Enter Up To 10 Vendor Numbers To Download", you will want to enter all of the Konica Vendor Numbers. When you are finished entering all of the Vendor Numbers you use for Konica, press 'CR', and the cursor will go to the next prompt. You must enter at least one Vendor Number, but no more than 10. If you have more than 10 Konica Vendor Numbers, you will need to run the program more than once. If you enter the same Vendor Number twice, you will receive a "Vendor Number Was Already Entered" message. If you try to enter an invalid vendor, you will receive a "Invalid Vendor Number" message. The Vendor Number you enter will display on the two lines below the prompt, see the example on next page.
If you entered an incorrect Vendor Number, you can press shift 6 to back up one Vendor Number at a time. As you enter shift 6, you will notice the Vendor Numbers disappearing from the screen one by one.
At the "S'pecific, G'roup Or A'll P.O.'s Not Sent" prompt, enter S" if you would like to send just one Purchase Order. If you enter "S", you will be asked to enter a specific Purchase Order number. Enter "G" at this prompt if you would like to do a group (or range) of Purchase Orders. If you enter a "G", you will be asked to enter the beginning and ending Purchase Order number. Enter "A" at this prompt if you would like to download all Konica Purchase Orders that were not previously downloaded. No matter what you enter at this prompt, it will only download Purchase Orders that have a Vendor Number equal to one of the Vendor Numbers you entered in the first prompt. If you escape (ESC) out of the download program, the ASCII Order File will be deleted. So, you must let it run all the way through and return to the menu in order to have an ASCII Order File created.
ASCII File Layout
Format Of ASCII File (ORDERS1.TXT):
P.O Number, Comma, Vendor Item Number, Comma, Quantity, Comma, Carriage Return/Line Feed.