Contract Billing New User Procedures

This procedure allows you to complete new user tasks in Contracts.

  1. Print the Contract Due Date Report for old contracts using the date range of 01/01/80 to the day prior to the range you wish to bill.  (CN-4-7)

  2. Print the Contract Due Date Report for the range you wish to bill.  Match to manual system.  (CN-4-7)

  3. Print the Automatic Contract Billing Report only for the range you wish to bill.  (CN-1-11)

  4. Complete the reports produced in Steps 2 and 3.  Verify:

    1. Contract numbers on both reports.

    2. Base amount is the same on both reports.

    3. Expiration date is valid.

    4. If either a. or b. do not equal, fix the contract.

  5. Compare Automatic Contract Billing Report from Step 3 to the manual system (if dual processing).  Verify:

    1. All contracts are on both manual and LMS reports.

    2. Amounts are the same on both.

    3. If Steps 4 and 5 are ok, perform Automatic Contract Billing for the same date range as in Steps 2 and 3.  (CN-1-11)

    4. Enter new starting meter readings for method 2 and 3 contracts that have expired/renewed.

Please call La Crosse Management Systems, Inc. if you have any questions.  We appreciate your calls.  (608) 784-8400.