This procedure allows you to complete monthly tasks in Payroll.
The following procedures should be completed once per month. A good time to do this is when the monthly bank statement is verified. Make twelve copies of this report each year so that every month you can check off the steps as they are completed.
MONTH CLOSING ______________________
Do Check Clearing. Enter all checks that have cleared your bank. (PAY-1-5)
Check Register (PAY-4-1-13) Prints register of all checks in check number order. You select to print all checks or print only checks written on a specific date. Note: Check file uses calendar dates for the month regardless of fiscal month end. In some instances specific dates must be run to complete the monthly check register if a fiscal month begins before the end of a calendar month.
Outstanding Checks (PAY-4-1-14) Prints a listing of all outstanding checks in numeric order. Also provides aged outstanding check summary and serves as a tool in the check clearing and bank statement verification process.
Cleared Check (PAY-4-1-15) Prints a listing of all checks that have been cleared through the check clearing program prior to the running of the check purge program. Shows summary totals including number of days checks were outstanding.
Purge Check File (PAY-3-14) Caution: Be sure you have run the check register for all checks you have cleared prior to running this purge. This program purges all cleared checks that have a check date prior to the inputted date. Prints listing of all checks purged from the system.
Please call La Crosse Management Systems, Inc. if you have any questions. We appreciate your calls. (608) 784-8400.