This procedure allows you to complete quarterly tasks in Payroll.
Make four copies of this report each year so that every quarter you can check off the procedures as they are completed.
At the end of each quarter after the final pay period for the quarter is completed and before the next payroll period has been started, the following procedures must be completed. QUARTER ENDING ________________________
Run the 941 Quarterly Withholding Tax Report (PAY-4-3-1) This is run for the quarter just completed. It lists the Social Security number, Name, QTD FICA wages (FICA 1 and 2), QTD wages, QTD Federal Tax withheld, QTD Employee FICA Tax withheld (FICA 1 and 2), QTD Employer FICA Tax withheld (FICA 1 and 2), Total FICA (1 and 2), and QTD State Tax withheld for the company selected. This report prints in employee number order with totals at the end.
Run the 940 Federal And State Unemployment Report (PAY-4-3-2 or 3) Lists Social Security Number, Name, YTD and QTD Wages, Employee’s Wages, and Employee’s Wages over the State and Federal excess amount. Prints report in department order for the company selected.
Run Quarter-To-Date Initialization (PAY-3-13) When all quarterly reports are complete and before the next payroll period is started, run the QTD Initialization. This procedure clears the Quarter-To-Date fields in the Employee File. The YTD Initialization should be done only after W2’s are printed.
Please call La Crosse Management Systems, Inc. if you have any questions. We appreciate your calls. (608) 784-8400.