Populate Contract Freight Fields can be found on the System Manager Contract File Menu (17-1-2-24). It can be used to populate the Base Freight Type (P’ercentage, D’ollar), Base Freight Amount, Meter Freight Type (P’ercentage, D’ollar), Meter Freight Amount fields in the Contract Header file. This program can only be used if the “Calculate Freight On Contract Invoices” field number 40 in the Contract Control (Global Record 8) is set to a Y for yes. This program can be run for a range of contract numbers, group bill numbers, and bill-to customer numbers. The operator should enter the Base Freight Type, Base Freight Amount, Meter Freight Type, and Meter Freight Amount that should be placed in the contracts that are within the ranges entered. Note: The program will write all four fields into the Contract Header File. You will not be able to just change the base freight fields and not the meter freight fields, or vice versa. The Base Freight Amount and Meter Freight Amount have two decimal positions. However, you should not enter the decimal point. Entering a percent of 225 will convert to 2.25%. Entering a dollar amount of 525 will convert to $5.25. The last prompt in this program is “Since Fields Are Only Used From The Group Bill Master Contract, Do You Wish To Update Only G’roup Bill Masters Or A’ll Contracts”. Contract Billing will only look at the Group Bill Master Contract when billing to get the freight percentage or dollar amount. So, technically it is not necessary to update those fields in the subcontracts. However, it may also be beneficial for you to update all of the contracts in case you ever cancel the group bill master contract and make one of the other contracts in the group the master contract. Those fields would be set up already at that point if you had updated all of the sub contracts with the freight amounts originally. This would be up to each individual dealership on how they would like to handle this procedure. If you would like the program to only change group bill master contracts, then enter G at this prompt. If you would like the program to update all contracts (masters and sub contracts), enter A at this prompt.
Location: 17 System Manager> 1 System Manager Submenu> 2 Contracts> 24 Populate Contract Freight Fields
Filename: LMSY224
Rev 14 Changes
N/A
Rev 13 Changes
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