Program Description
This program can be found on the Billing File Maintenance File Setup Global File Maintenance menu (BI-3-1-18-14) and Purchase Order System Manager menu. The Purchase Order global files store groups of records that control or define the operating parameters of the Purchase Order module. These records are generally defined at the time of installation and rarely changed after that point. However, you can easily configure these fields in order to set certain prompts and defaults in the system.
Rev 14 Changes
New fields have been added (42, 43, 44):
Fields:
42. Allow Changing Of Qty Ordered To 0 If Qty Rec’d And Inv’d Are 0 (Y/N)
If this field is set to Y for yes, an operator in Purchase Order File Maintenance, can change the quantity ordered field to 0 as long as the line has not been received or invoiced.
43. Lanier PO Download Next Sequence Number
This field relates to the Lanier Download and works in conjunction with field 44 Date Of Lanier PO Download Sequence Number Listed Above. The Lanier Purchase Order Download contains a sequence number that counts from 1 to 99 for each purchase order sent to Lanier. This sequence number restarts at number 1 when the first purchase order of the day is sent to Lanier. If Lanier Purchase Order Download is going to be activated, field 43 should be set to 1 and field 44 should be set to the system date. Once these two fields are set, they should never need to be changed.
44. Date Of Lanier PO Download Sequence Number Listed Above
This field relates to the Lanier Download and works in conjunction with field 43 Lanier PO Download Next Sequence Number. The Lanier Purchase Order Download contains a sequence number that counts from 1 to 99 for each purchase order sent to Lanier. This sequence number restarts at number 1 when the first purchase order of the day is sent to Lanier. If Lanier Purchase Order Download is going to be activated, field 43 should be set to 1 and field 44 should be set to the system date. Once these two fields are set, they should never need to be changed.
Rev 13 Changes
New fields were added to this control file which are described below:
39. Line Number Limit On PO’s Or 0 For Unlimited.
Enter 0 (zero) if there is no limit on the number of lines allowed on a purchase order that is created either through direct purchase order or generation of a purchase order via the purchase order worksheet. Enter any number between 1 and 99 that will represent the number of lines allowed on a purchase order that is created.
40. Trinidad Dollars (Y/N)
A new field was added for Trinidad customers to convert American currency to Trinidad currency. Enter Y if Trinidad dollars are used within The La Crosse System™. Enter N if United States dollars are used.
41. Allow Ordering Of Dead Stock Items (Y/N)
Enter Y if you want to be able to put an item with Non-Stock equal to D (dead stock) on a Purchase Order. Enter N if you do not want the ability to order a dead stock item. This field is also used if field 8 in Order Entry Control File Maintenance is set to 2. If method 2 is being used, then if the item is a dead-stock item and this global field is set to N, then the Order Entry program will not order the item.