This procedure allows you to complete monthly tasks in Purchase Orders.
Print the P.O. Stocking Report. P.O. 4 - 10. The report can also be printed daily or after each P.O. Receipt. EOM Chain
Print the Variance Report. P.O. 4 - 4. The Variance Report prints all items that the amount invoiced is not the same as the received cost. For complete details on the Variance Procedures see the Purchase Order Variance Procedures. EOM Chain
Print the Pending Invoice Report. P.O. 4 - 5. EOM Chain
Print the Pending Receipt Report P.O. 4 - 6. EOM Chain
Perform the Purchase Order Purge. Optional P.O. 3 - 8. The P.O. Purge deletes all purchase orders from the system, that have a received date prior to the inputted purge date. They are no longer accessible in the P.O. Inquiries by Order, Vendor, Item or the P.O. History inquiries.
Perform Pending File Purge. Mandatory P.O. 3 - 9. The purge deletes all Pending Files of purchase orders that have been received and invoiced for the same quantity, prior to the inputted purge date. This removes the records from the Variance Report. Prepaid purchase orders, that have been fully received prior to the inputted purge date, are also purged from the Pending File. It is recommended the purge is run at least once a month. See the Purchase Order Variance Procedures for more details.
Perform MTD Field Clearing. Mandatory P.O. 3 - 10
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