Serial Lease User Def Alpha Upload is a new program in Rev 15 that allows you to upload Lease User Defined Alphanumeric 1 and 2 fields from an ASCII tab delimited file. It can be found in 17 System Manager> 1 System Manager Submenu> 3 Serial> 24 Serial Lease User Def Alpha Upload. These are fields 76 and 77 in Machine Placement screen. The fields are used by the Meter Emailing program. The first part of the email address (to the left of the @) is placed into field 76. The second part of the email address (to the right of the @ is placed into field 77. The Meter Emailing program concatenates the two fields and adds the @ and uses this email address to email meter requests. This upload can be used to populate these two fields. If these two fields are used for other reasons at your dealership, this program can be used to populate these fields as long as you provide an ASCII tab delimited file in the proper format. The program will give the operator an opportunity to blank out all of the leasing user defined fields in all serial records before loading the new information. The question is “Do You Wish To Blank Out The Leasing User Defined Fields In All Serial Records Prior To Loading File (Y'es, N'o)”. If the operator answers Y for yes to the second question, fields 74 through 77 will be blanked out or set to 0 prior to loading the information in the ASCII file. This will update both machines that are placed at a customer site and machines that are in stock. The ASCII file should be called USERUP.TXT. On SuperDOS systems, the file should be FTP’ed to your data directory (usually 5:15). On Windows and Unix, the file should be copied into your data directory. The file should contain Item Number, Serial Number, Leasing User Defined Alphanumeric 1 Field, and Leasing User Defined Alphanumeric 2 Field. The two User Defined fields should be a maximum of 20 characters only. Anything over 20 characters will be dropped by the program. The program will validate that the Item Number and Serial Number are in the Serial File. If it is invalid, an error will print on the exception report and the record will be skipped. If an operator has a machine up on their screen doing file maintenance, this program will also need to skip the machine and an error will print on the exception report. If errors are encountered by the program, a message stating: “Errors Were Encountered. Consult Exception Report.” will display on the screen to warn the operator of the errors.
Location: 17 System Manager> 1 System Manager Submenu> 3 Serial> 24 Serial Lease User Def Alpha Upload
Filename: LMSY324
Input screen:
Exception report sample:
