Vendor Name/Address Labels allows you to print labels of your Vendor File for mailing purposes or marking a file folder. The labels can be printed in either numeric or alphabetical order. The labels print the complete name and address of the vendor and also include the vendor number. The vendor contact names can also be included.
Location: 1 Accounts Payable> 4 Reports> 4 Vendor Name/Address Labels
File Name: APRP004
Rev 15 Changes
An option has been added to this program to print a label for an individual vendor or all vendors. Prior to Revision 15, the program ran for all vendors automatically. The first new prompt is “I’ndividual Vendor, A’ll Or E’nd”. If the operator enters I for Individual, they will be asked to enter the Vendor Number To Print. If the operator enters A for All, they will be asked if they would like to sort by Vendor Number or Vendor Name.
Also, if printing an individual vendor, it will return to the enter vendor number prompt after it has printed the label. This will allow the operator to print labels for several vendors without having to answer all the prompts multiple times.
Rev 14 Changes
Rev 13 Changes
Rev 12 Documentation
Labels must be 3 1/2” by 15/16” across standard computer labels. The print size can be either 10 CPI or 17 CPI.
Enter Data
The ESC escape key may be entered to interrupt the printing or input.
Do You Want The Labels In A'lphabetical Or N'umerical Order?
Enter A for alphabetical to have the labels print in alphabetical vendor name order. Enter N for numeric to have the labels print in vendor number order.
Include A'P Contact Name, P'O Contact Name, Or N'one
Enter A to include the A/P contact name on the label. Enter P to include the PO contact name on the label. These contact names are from the Vendor File. N for none will print no contact name and a blank space will not print on the label where the contact name would normally print.
Print The Alignment Pattern? Y'es, B'ypass, Or C'ancel
Enter C to cancel the program and return to the menu. Enter B to bypass the alignment pattern and the program will continue on. A P to proceed prints the alignment pattern. The following prompt appears.
Are The Labels Properly Aligned? Y'es/N'o
Enter N for no to return to the alignment prompt. A Y for yes continues the program on.
Results
The labels prints all vendors either in alphabetical or numeric order. The complete name and address of each vendor is included. If you choose to have a contact name print on the label it will print under the vendor name. The PO contact name is field 7 in Vendor File Maintenance. The A/P contact name is field 10 in Vendor File Maintenance. The vendor number prints on all labels whether or not you choose to print them in alphabetical order or numeric. The following is an example of labels with the PO contact name included.
106 OFFICE PRODUCTS WORLDWIDE
MARK TANNER
90056 NORTH LANE
P.O. BOX 87543
MINNEAPOLIS MN 54377111
100 OTTO CORP.
JOHN DOE
500 NORTH SHORE DRIVE
P.O. BOX 23478
CHICAGO, IL 555552222
105 OTTO SUPPLY COMPANY
JOHN MAC KENZIE
900 VALLEY ST
P.O. BOX 9987
CHICAGO IL 555552222
444 PANASONIC USA
YOSHI CHANG
2369 WHITE PLAZA
PARAMUS, NJ 07351