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La Crosse Nextgen
Great Success at the Spring 2006 Customer Conference 
Hosted once again in beautiful historic
La Crosse, Wisconsin, the Spring 2006 Customer Conference was a remarkable success! There were several new topics and features that really captured the attention of those attending this year, including Credit Card Processing, Blanket Purchase Orders, Night Auditor, EZ Nextgen, and EZ Proposals. Most notable was the Best Practices discussion, in which there were a number of procedural topics shared by participants about SQL administration and maintenance, early retirement contract billing, AP cash entry, payment lists, distributions, and quick snapshot views of your company numbers with Microsoft Excel templates. 
In addition to the outstanding food from the Freight House and Piggy's Restaurant, Casino 2000 once again came in from Wisconsin Dells to provide an evening of entertainment. At the end of the night, many prizes were won, which included an onsite Crystal Reports training seminar and a software training review trip.
Thank you to all those who took time out of their busy work schedules to share in the fun and exchange of knowledge. We will continue to do our best to provide quality training of our software products. We hope to see you at our fall customer conference in October 2006!
"We enjoyed the conference very much."
Upcoming Seminars
Going Full Force with imageSource Magazine The ITEX show in Las Vegas on March 14-17, 2006 was a tremendous success. This annual event sponsored by Imaging Network has been active and growing for 10 years, and featured over 225 exhibitors in the document solution and imaging industry. La Crosse Management Systems was extremely proud to be among the many exhibitors, some of which included industry giants such as Sharp, Ricoh, Xerox, Canon, and HP.
User Tips Credit Card Processing in Nextgen One of the new features discussed at the spring customer conference was credit card processing logic in Nextgen. Using a settlement terms code of CC, you can now automatically turn your transaction into a credit card transaction. Simply set up your entity contract records with valid credit card information, and the system does the rest when it is time to enter and bill your order. 
If your contact person does not have credit card information entered yet, a panel appears that allows you to quickly and easily enter the information at the time of order entry. 
ICVerify is then used to either confirm or deny the authorization of the credit card data with the processor (credit card bank). Once the information is processed successfully, the transaction is written to the system as one of the following types:
Blanket Purchase Orders in Nextgen The topic of blanket purchase orders was very well received by the attendees of the spring customer conference. The concept of blanket purchase orders is similar to how coupons work, but in a more efficient way. They act as a retainer which covers the cost of items for your customer. Units of measure can be set up in blanket PO records along with units remaining, expiration date, expiration amount, renewal date, and other fields. Units show how many total blanket PO increments exist for a certain customer and item. This is a user defined dollar amount value, which may be any amount, such as $100.00 or $0.01. Units are measured when a blanket PO is redeemed on an order, and credits are applied to the customer invoice. The units redeemed translate into a calculated dollar amount. 
Blanket POs can be created when adding a line item detail record to an order and redeemed when creating an order header record if the customer has a blanket PO record. Redemption is tracked when you create blanket PO orders in Work with Orders > Add Order. A list of blanket PO records can be accessed from the Customer PO/Reference field in the Add Order panel. You can control many aspects of how blanket purchase orders works by setting values in the Blanket PO Global record. The global record allows you to configure the redemption of blanket POs based on dollar amount or unit, and also whether to create message lines on the invoice to reflect dollar amount remaining or redeemed. It also gives you the option to set transaction types specifically for blanket po transactions, so that revenue is placed in the appropriate GL accounts. 
To learn more about Blanket Purchase Orders in Nextgen, contact LMS Sales at sales@lacrossesoftware.com Closing Remarks View from the Top "Thank You" to all customers who attended the Spring Customer Conference! The synergy of the group and the results obtained were outstanding. We appreciate your time and effort taken to do so. The constant evolution, definition and re-definition of our software products continue to move forward. The EZ Nextgen, EZ Proposal, EZ Sales Order, Blanket PO, Credit Card Processing, Crystal Reports, and Night Auditor features were very well received. With a few additional features, these tools will truly provide you with a vehicle for "one touch" creation by any representative! Now your operations staff are allowed to spend more time with editing and auditing than doing keystrokes. Inventory Raptor will allow real time auditing or spot checking of inventory along with web reports for any representative to use as approved via security. In the next six months, we will continue to focus on the ease of use, updated reporting, and the expanded use of "dashboards", which provide mission critical information at the opening of a screen. We will also continue with our commitment to education with new tools and creation of the "Yoda" cornerstone of knowledge that will allow any La Crosse employee to effectively "sing from the same sheet." We want to thank you for letting us be your partner in training development. Until next time,
Contact Information La Crosse Management Systems, Inc.La Crosse International, Inc. 200 Main Street Suite 220 La Crosse, WI 54601 Phone: 608-784-8400 Fax: 608-791-5660 Email: info@lacrossesoftware.com Website: http://www.lacrossesoftware.com
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